Why is cloud accounting a must for tradesmen in 2023?

What’s cloud accounting good for? Lots of things, especially if you’re on the road all the time.

We love talking to our clients about how cloud accounting can change their lives. Here are some of the main reasons:


Quoting from the app 

Is there anything more frustrating than chasing a client for payment and never hearing anything back? It’s a real pisstake, and besides being really annoying, it’s bad for cashflow.

When you run a business, you need to know when your payments are coming in. This predictability means you can plan accordingly.

So by using the old-fashioned way of invoice chasing — ie loads of phone calls and ‘where’s my money, mate’ texts — you can sometimes spend weeks waiting to be paid just because you can’t get hold of the client. You’re wasting hours of time that you could be using elsewhere.

Cloud accounting does away with that. No more chasing clients for payments — you can quote for it in the app, with automatic reminders sent to the client as often as you need.

Sure, your client might still not pay you on time, but you’ll be able to monitor it all through one platform, saving you time and stress and allowing you to focus on the job at hand.


Invoicing at the end of the job 

Sending an invoice is a must for any bit of work, but putting one together can take time, and when you’re always on the move, you can’t always guarantee you’ll have hours to spare.

With cloud accounting software, you’ll be in control of the invoice process from start to finish. You can send out an invoice once you’ve done a job with just a few button presses.

It will be branded with your colours, link to your statements and give your clients an easy method of paying you effectively.


Pictures of your receipts

What’s one of the biggest cloud accounting game changers? No more struggling with reams of receipts. (We’ve seen some real horror show van cabs, with McDonald’s wrappers mixed up with the expense receipts from a day of hard graft.)

Now all you need to do is take a quick picture of the receipt after buying something and upload it to the cloud.

You can connect the receipt to the right payment from your account, and the software will do the rest, reconciling the information and making sure it matches up. Almost like magic.


Always stay connected

When don’t you have your phone on you these days? When you’re constantly connected, you can check your accounts wherever you are. Simple. As. That.

Sometimes, it can feel like you’re too connected. We love spending time off our phones to really focus on what we’re doing. But the simple fact is that you’re in control now. Wherever you are in the world, you can access your core financial info, make decisions, and speak to your clients — whatever you need.

Cloud apps also work with existing programs you might be using — for example, Xero connects with Google Drive for file sharing or Tradify for time tracking — linking seamlessly and creating a mini ecosystem you can work from.

It’s a time saver and also adds value to your business. When you come to hire a new team member, they’ll feel like they’re joining a proper outfit.


Need more info? Let’s have a chat

Cloud accounting software is so powerful, and it’s only going to get better. If you’ve got something specific you’d like to talk about or just need guidance on where to get started, we’re here to help you out.

Want to talk about the cloud? Give us a bell, and we’ll be happy to chat.

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